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Grant Manager Position

Job Title:Grant Manager

Reports to:Development Director, Executive Director

EEO Category: Full time, 40 hours/week

Exempt Status:Non-exempt

Deadline To Apply : July 13, 2018 

SUMMARY:The Grant Manager contributes to the success of the Guadalupe Cultural Arts Center’s fundraising efforts by improving and maintaining the grant writing department’s processes, protocols, filing systems, and recordkeeping.  Under the supervision of the Development Director, the Grants Manager will focus on identifying potential grants, organizing and maintaining files, communication with grant funders, and coordinating final applications and reports. The Grant Manager will work closely with all Program Directors of the organization who will continue to write grant narratives, create budgets and work samples, and determine the overall scope of requests. This system is optimal for the Center’s specialized cultural work as the artistic staff is the primary expert within their disciplines. All work is to be done at GCAC headquarters – no remote work. 

SALARY RANGE – $31,000 annually, commensurate with experience. Full time position includes a complete benefits package that includes medical, dental and vision insurance, life and disability insurance, retirement contribution plan after one year of employment, and medical and vacation leave.


  • Manage the departmental filing system, including reorganizing as necessary
  • Oversee grant administration process, including gathering and organizing grant materials, submitting application, processing grant agreements, maintaining correspondence, and submitting final report
  • Work closely with Guadalupe programming directors to identify funding sources and gather narrative content and evaluation results
  • Write, edit, and process acknowledgment letters and other correspondence
  • Manage the creation, updating, and maintenance of foundation/government fundraising plans and scheduling of deadlines
  • Research and identify potential new funding partners
  • Draft profiles and historical analyses of lapsed funders
  • Create letters of inquiry and proposal documents for new prospects
  • Organize required reports for current funders
  • Spearhead the process of gathering support materials and work samples (audio recordings, marketing materials, etc) needed to produce proposals and reports
  • Ensure correct crediting of grants in playbill, marketing materials, on-site, etc.
  • Work closely with the Development Director and staff to manage the Center’s relationship with government funders, including the City of San Antonio, Texas Commission on the Arts, and the National Endowment for the Arts
  • Collaborate with other development officers to edit and contribute content to other proposals as necessary
  • Develop comprehensive understanding of the Guadalupe’s current projects and future plans to support the above efforts
  • Maintain confidentiality, particularly regarding budgeting information

Required Knowledge, Skills & Abilities:

  • Required
    • College degree (preferably in English, journalism, arts or related field) or equivalent experience
    • Excellent writing and communication skills
    • Superior organizational skills; ability to manage details and juggle multiple projects simultaneously
    • Ability to manage deadlines and work under pressure
    • Ability to work well with a variety of people in a fast-paced, highly dynamic environment
    • Strong word-processing and spreadsheet skills (Microsoft Word, Excel), and basic skills in photoshop
  • Preferred
    • Knowledge of arts organizations and the regional funding environment
    • Passion for and some knowledge of Latino, Chicano and Native American arts and culture
    • One to three years of experience in non-profit fundraising, and/or proposal writing; experience using non-profit fundraising database software
    • Interest in learning and mastering grant writing skills
    • Bilingual – basic level proficiency in Spanish

APPLICATION INSTRUCTIONS – To apply, submit materials in three formats– online, email, and postal or carrier service.  Required materials include: cover letter with salary requirements, resume with two references, and a one or two-page writing sample.

Please complete the online Employment Application below. 

In addition please Email one comprehensive pdf of Required Materials to by the deadline; in the email, please title the subject line with your first initial and last name followed by “application for Grant Manager position.”

Also Snail Mail two printed copies of Required Materials, paper clipped as two packages, postmarked by the deadline to:    Guadalupe Cultural Arts Center, attn.: Human Resources Department; 723 S. Brazos Street, San Antonio, TX 78207.


ABOUT THE GUADALUPE – Located in the heart of San Antonio’s Westside, the Guadalupe Cultural Arts Center was founded in 1980 to preserve, present and promote Latino, Chicano, and Native American art and culture.  It is one of the largest community-based, multi-disciplinary organizations in the U.S. and has served as an influential leader and major platform for the development of nationally and internationally recognized work in the fields of art and culture, Latino/Chicano politics, academic scholarship, and non-profit administration. The Center provides programming across six disciplines; Dance, Theatre, Visual Arts, Music, Film and Literature and offers year-round educational programming through its Guadalupe Academy, guest artist workshops, and free community events. The Guadalupe also produces three annual festivals: CineFestival, the Tejano Conjunto Festival, and the arts and crafts fair Hecho a Mano, all running for nearly 40 years.

The Guadalupe Cultural Arts Center follows an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, gender expression, sexual orientation, age, physical or mental ability, veteran status, military obligations or marital status. The same is true with respect to training, promotion, and other terms and conditions of employment. It is the policy of the Guadalupe to ensure that all personnel actions such as compensation, benefits, transfer, and layoffs, Guadalupe sponsored training, promotions, terminations and disciplinary actions are equally applied.